Chapter Presidents and Presidents-Elect: Select Information

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Select Information for Chapter Leaders

Information on this page addresses the partnership between °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and Chapters. See either or for links to resources for , activities related to , and more.

| What Is a Chapter? | Chapter Membership and °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Membership | Chapters Are Special | °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and Chapters Work Together to Strengthen Their Partnership | The Chapter's Role Within °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ | °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapter Councilors | Chapters Social Networking | Chapter Leaders Forum | E-Lists for Chapter Leaders | Updates for State and Regional Chapters Directory | Summary | Comments/Questions |

What Is a Chapter?

A chapter is “any legally constituted state, provincial, regional or territorial library association” ( °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Constitution; . Each state library association is a Chapter of the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ (°ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥). Chapters are established by °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥’s governing body, the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council. See also . There are , representing the following geographic areas, but only 53, the non-regional Chapters, are represented on the :

  • Fifty state library associations, councils, or federations
  • District of Columbia
  • The territories of Guam and the U.S. Virgin Islands
  • Four regional associations, including the Mountain Plains Library Association, New England Library Association, Pacific Northwest Library Association, and the Southeastern Library Association.



Contact information for Chapter leaders, including presidents, presidents-elect, councilors, and executive directors, and more.

has a president and president-elect. Only non-regional Chapters have a serving on the . Established by the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council upon recommendation of the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Executive Board on January 11, 1967, the (CRC) develops and recognizes Chapters as integral components of °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥. The °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ liaison to the Chapters is the (see also ).

The purpose of a chapters, as defined by the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Bylaws, is as follows:

  • to promote general library service and librarianship within its geographic area,
  • to provide geographic representation to the , and
  • to cooperate in the promotion of general and joint enterprises with the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and other library groups.

Chapter Membership and °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Membership

It is estimated that 50 percent of °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ members also belong to their state chapters, and 50 percent of chapter members also belong to °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥. No state chapter memberships automatically include °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ membership or vice versa.



Forty-four Chapters partner with °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ to allow students to join °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and one Chapter for one membership fee.



MACS is committed to providing the highest and most efficient service to °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ members and customers.



Works to make the process of joining or renewing an °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ membership a simple experience.

Chapters Are Special

There are many other affiliates and networks that represent geographic entities within °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥, such as:

  • state associations for school librarians and media specialists
  • state academic and research library associations
  • intellectual freedom network
  • legislative networks
  • other professional and interest groupings.

None of these groups are afforded the rank of “Chapter” within the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ governance and organizational structure.

°ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and Chapters Work Together to Strengthen Their Partnership



The °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and Chapters Partnership explains how the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapters partnership works.

The Chapter's Role within °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥

Voluntary Status

Chapter status is voluntary. It is requested by an eligible library association and established by °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council action. A chapter may vote to withdraw from the arrangement, or Council can dissolve a chapter for inactivity or failure to comply with °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Bylaws. A chapter's degree of activity in °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ depends on how active a chapter wants to be. There are few requirements of chapters and only a few actions are prohibited. Basic requirements are limited to the following:

Dues and Constitution and Bylaws

  • , currently $150 annually, must be paid by March 1, which means renewal notices are sent in January.
  • Copies of chapter constitutions and bylaws, plus subsequent amendments, must be filed with °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ headquarters.

What Chapters Can Do

However, there are a number of areas of °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ policy and practice where chapters are given a wide range of control. For example:

  • Chapters have the final authority within °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ for all programs and policies that concern only the area for which the chapter is responsible, provided no action or policy is inconsistent with programs and policies established by Council.
  • Chapters may establish committees or boards to maintain liaison with similar committees within the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥. This procedure has been particularly effective in the areas of legislation and intellectual freedom.
  • Chapters are to be consulted about any °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ divisional conferences to be held in the chapter's geographic region prior to the division presenting its request for a national conference to the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Executive Board.
  • Chapters can contribute to °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ dues income by encouraging °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ membership among the members of the state or regional association. Providing °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ membership information at the local level encourages membership in the national organization.
  • Financial assistance from the chapters also can be provided to the to aid in legislative activities. The chapter's role in the political arena involves both financial support and personal lobbying. A national organization is not as influential with individual lawmakers as a senator's or representative's own constituency. Presenting local library needs to elected officials is a vital chapter activity.

The reason a national organization has chapters is to provide a wide geographic viewpoint on library-related issues. To help ensure that such input is available, .



The °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and Chapters Partnership explains how the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapters partnership works.

Helping °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Help Chapters



Each year Chapters complete an online survey to provide an overview of their past year's activities.

°ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapter Councilors



Provides resources for °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapter Councilors to help them accomplish their duties.

The Council is the governing body of °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥. It delegates to the divisions of the Association authority to plan and carry out programs and activities with policy established by Council. Only personal members of the Association may serve on Council. (See .)

Council meets at the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Midwinter Meeting and at the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Annual Conference. Chapter Councilors are subscribed to two CRO business e-lists, alacro-l@ala.org and chapcoun@ala.org, and to one °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ business e-list, alacoun@ala.org. They have .

There are 53 Chapter Councilors, representing the 50 states, the District of Columbia, Guam and the U.S. Virgin Islands. (Regional associations are not allowed a designated representative to the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council). make up approximately 29 percent of the 187-member Council.

The following rules govern the actions of the chapter councilor:

  • Chapter councilors serve a three-year term (same as all other councilors).
  • No person may serve simultaneously as a councilor elected at-large and elected by a chapter.
  • The person elected must be a personal °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ member.
  • All chapter members may vote in the election of a chapter councilor, even though chapters may admit members who are not °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ members.
  • An interim councilor may be appointed by a chapter to fill a vacancy; the appointment, however, lasts only until the next regular election or a maximum of one year.
  • All chapter councilors, whether elected or appointed, must be accredited by the chapter to the Secretary of the Council prior to the first °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council meeting following their selection.

Chapters Social Networking



Follow CRO on Facebook and Twitter.

Chapter Leaders Forum



Forum held at °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Midwinter and Annual Conference provides a full agenda on a variety of topics to help prepare Chapter leaders to lead their association.

E-lists for Chapter Leaders

To subscribe to the Chapter Relations business e-list, °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥CRO-L, please contact a staff member listed below. To subscribe to other °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ e-lists, or visit the e-list archives, visit the (SYMPA).

Chapter leaders are subscribed to these CRO business e-lists:

Updates for State and Regional Chapters Directory

Please send any updates to the to Don Wood, Chapter Relations Office.

Summary

  • A Chapter promotes general library service and librarianship within its geographic area, provides geographic representation to the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Council, and cooperates in the promotion of general and joint enterprises with °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ and other library groups.
  • have specific duties:
    • helping complete the ;
    • promoting °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ at their associations' annual conferences (e.g., (Word)).
    • For other duties, see (Word).
  • Perhaps the best way to find out what Chapters do is to , in particular their advocacy efforts on behalf of the libraries within their states and their annual conferences.
  • Another way to find out how Chapters function is by studying their self-reported activities, either in their newsletters, on their websites (including blogs), or in the annual survey they submit to °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥. This survey is called the .
  • These snapshot reports () help Chapters and °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ assess the health and vitality of state and regional library associations. These reports help highlight notable activities and achievements that can be modeled, and identify challenges and needs that may be addressed collectively.

Comments/Questions

If you have comments and questions regarding the °ÄÃÅÁùºÏ²Ê¿ª½±ÏÖ³¡Ö±²¥ Chapters website, please contact Don Wood, Chapter Relations Office.